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Online event registration has become quite popular…probably because it’s so easy and convenient for everyone. Sending your event invitations and registration confirmations by e-mail and promoting events on your Web site will help you cut back on printing and postage — and even save you a few dollars. And with online registration, attendees don't have to send you reply mail or checks!
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Adhesive name badges just end up in the trash can. Purchase reusable name badge holders and collect them at the end of the event to use at your next gathering.
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When choosing your event venue, look for spaces with natural light to cut down on your energy use. Weather permitting, you can even host an event outside to fully enjoy natural lighting. And scheduling your homecoming game during the day would tremendously reduce the amount of electricity used during homecoming weekend.
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Post a ride-share page for your event on your Web site. Encourage attendees to organize carpooling on your message board. Your event staff or volunteers could even take the lead by offering to pick up participants.
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Request recycling bins and service for your events. Place the bins next to the trash cans to ease accessibility. Be sure to make announcements throughout your event to remind attendees what and where they can recycle.
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By leaving the date off your event signage, you can reuse it the next year.
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Try to avoid box lunches, condiment packets, silverware packets, and individually wrapped snacks. These all come with extra packaging that has to be thrown away. Instead, opt for reusable silverware, cloth napkins, and food items that come in bulk. If you have to do box lunches, look for recycled box options. You can even serve finger foods that don’t require silverware.
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Save your leftover food and donate it to a local shelter or food banks. What other event leftovers could you donate? Be creative!
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Think green when you purchase your event giveaways. You can hand out reusable cups or mugs that attendees can use during the event and then take home. Look for promotional items made out of recycled materials. Many online stores sell everything from organic bags and t-shirts to biodegradable cups and highlighters.
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Instead of decorating with a bunch of paper products you’ll throw away, invest a little more money in decorations that will last longer. You’ll reduce your impact on the environment and save money in the long run. Another option is to decorate with items you can give away at the end of the event. For example, potted plants can make great center pieces and something unique for attendees to take home.
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